# Studio Sustainability Standard — Standard Operating Procedure

**Document owner:** Climactix Global / Studio Sustainability Lead
**Applies to:** Film & TV studio facilities pursuing alignment with the BAFTA albert Studio Sustainability Standard, Round 4 (2027/2028 cycle)
**Source framework:** BAFTA albert *Studio Sustainability Standard 2027/2028 (Round 4) Questions*, v1.1, 14 July 2026, and the accompanying *Guide to a Sustainable Studio 2026*, v1.1, 14 July 2026
**Submission window referenced by source standard:** September – December 2026
**Status:** Template — populate the bracketed fields for your facility before use
**Version:** 1.0
**Review cycle:** Annually, and on release of a new BAFTA albert Round question set

> **Disclaimer.** This SOP is a Climactix Global operational document built around the published BAFTA albert Studio Sustainability Standard Round 4 KPI list. It is not issued, endorsed, or accredited by BAFTA albert. It does not replace BAFTA albert's own submission process or scorecard — studios pursuing official BAFTA albert certification must use BAFTA albert's own materials and process. Where this SOP recommends a cadence, owner, or evidence type not explicitly specified in the source standard, that recommendation is Climactix's own operational guidance, marked as such.

---

## 1. Purpose

This SOP defines how [Studio Name] identifies, collects, evidences, and reviews the operational activity required to answer every KPI in the BAFTA albert Studio Sustainability Standard Round 4 scorecard, and to sustain that performance between submission cycles. It exists so that:

- Every KPI has a named owner, a defined procedure, and a defined evidence trail — not an ad hoc answer assembled at submission time.
- Data required for the mandatory Data & Reporting section is collected continuously, not reconstructed retrospectively.
- Improvement actions (quick wins and long-term investments) are tracked as live work items, not just narrative aspiration.

## 2. Scope

This SOP covers the physical studio facility and its permanent operations: sound stages, studio house areas (offices, workshops, communal areas, make-up rooms), site-wide utilities (electricity, gas, water), waste and materials management, green space, and studio-employed workforce. It does **not** cover the environmental performance of an individual production shooting at the facility — that is addressed by Climactix's separate Sustainable Movie Certification framework and SOP, referenced in Section 11.

## 3. Definitions & Abbreviations

| Term | Meaning |
|---|---|
| KPI | Key Performance Indicator — one scored question in the Round 4 standard, identified by a code (e.g. `ED01`) |
| Data field | A mandatory reporting entry in the Data section (e.g. `CDR01`), not itself a scored yes/no KPI |
| Evidence | Documentation that substantiates a KPI answer (invoice, meter reading, policy, register, photograph, contract) |
| Self-assessment | The studio's own answer to each KPI, submitted with a supporting narrative |
| Independent assessment | Third-party review of self-assessed answers and evidence, resulting in a grade |
| REGO | Renewable Energy Guarantee of Origin certificate |
| VOC | Volatile Organic Compound (relevant to paint/solvent content limits) |
| FSC / PEFC / SFI | Forest Stewardship Council / Programme for the Endorsement of Forest Certification / Sustainable Forestry Initiative — timber certification schemes |

## 4. Roles & Responsibilities

| Role | Responsibility under this SOP |
|---|---|
| **Sustainability Lead** (SL) | Owns this SOP, coordinates the submission cycle, maintains the evidence register, chairs the internal review (Section 8) |
| **Facilities / Engineering Manager** | Owns Climate KPIs (energy, generation, metering, water efficiency) — Section 5.1 |
| **Waste & Circularity Coordinator** | Owns Circularity KPIs and the waste-contractor relationship — Section 5.2 |
| **Grounds / Estates Manager** | Owns Nature KPIs (catering sourcing, green space) — Section 5.3 |
| **HR / People & Culture Lead** | Owns People KPIs (wellbeing, active travel, community, inclusive design) — Section 5.4 |
| **Procurement Lead** | Co-owns Management KPIs relating to supply chain criteria, and Circularity KPIs relating to sustainable suppliers |
| **Executive Sponsor** | Approves the sustainability policy and targets (M01), signs off the final submission |
| **Independent Verifier** (internal or third-party) | Performs the internal/third-party verification referenced in M07 |

Each KPI group below names a **Primary Owner** from this table; assign a named individual against that role before the submission window opens.

## 5. Procedures by Pillar

Each subsection below follows the same structure: **Objective**, **KPIs covered**, **Procedure**, **Frequency**, **Primary Owner**, **Evidence to retain**. Quick-win and long-term guidance is drawn directly from the *Guide to a Sustainable Studio 2026*.

### 5.1 Climate

#### 5.1.1 Energy Demand Management (`ED01`–`ED05`)

**Objective:** Minimise lighting and HVAC energy demand across studio house and sound stage areas.

**Procedure:**
1. Maintain an up-to-date lighting inventory split by area (studio house vs. sound stage vs. rented production lighting) recording total kW and LED kW for each (`ED01`, `ED02`, `ED03`).
2. When lighting is replaced or added, update the inventory at the time of works — do not defer to submission time.
3. Confirm building management system (BMS) schedules cover lighting, heating and air-conditioning with automatic setback/shutdown outside occupied hours, across at least 80% of floor area (`ED04`). Review BMS schedules quarterly against actual studio booking calendars.
4. Confirm ventilation systems include heat recovery or economisers; log any system without one as a capital-plan item (`ED05`).

**Frequency:** Lighting inventory — updated on change, reconciled quarterly. BMS schedule review — quarterly.

**Primary Owner:** Facilities / Engineering Manager.

**Evidence to retain:** Lighting schedule/inventory with kW and fixture type; BMS configuration export or screenshots; ventilation system specification sheets confirming heat recovery components.

**Quick wins:** Install studio and stage LED lighting; install time-controlled systems for lighting, heating and air-conditioning.
**Long-term:** Install heat recovery units (thermal wheels, heat exchangers) on studio house ventilation systems.

#### 5.1.2 Energy Generation (`EG01`–`EG08`)

**Objective:** Move production and studio power supply toward electrification and renewable generation.

**Procedure:**
1. Document the studio's power-supply approach for productions and for studio operations separately: house power only, vs. share of on-site generation from biofuel/electricity/green hydrogen (`EG01`, `EG02`). Statutory life-safety generators are excluded from this calculation — log them separately.
2. Maintain and publish an Approved Supplier List for renewable-fuel generators, batteries, or clean temporary power for production use (`EG03`); review the list at least annually.
3. Track progress toward full electrification of the facility, excluding life-safety systems (`EG04`) as a capital-plan item.
4. Record annual on-site renewable generation output against annual electricity consumption to calculate the percentage for `EG05`.
5. Confirm the studio's electricity tariff is 100% green/renewable and backed by REGOs or an equivalent certificate (`EG06`), and separately confirm whether that renewable capacity meets additionality requirements under a recognised standard (`EG07`). Retain the tariff contract and certificate schedule.
6. Log any financial contribution or investment made toward nature recovery or biodiversity beyond the site boundary, with the aligned framework or science-based target it supports (`EG08`).

**Frequency:** Supplier list — reviewed annually. Renewable generation/consumption ratio — calculated annually from meter data. Tariff/REGO certificates — retained on renewal (typically annual).

**Primary Owner:** Facilities / Engineering Manager, with Procurement Lead for supplier lists and tariff contracts.

**Evidence to retain:** Generator fuel logs; Approved Supplier List document; electrification capital plan; on-site generation meter readings; electricity tariff contract; REGO/Green-e certificates; biodiversity investment agreements or grant records.

**Quick wins:** Procure renewable electricity through a green tariff or community solar.
**Long-term:** Eliminate on-site non-renewable fuel generators; install on-site renewable generation (rooftop/carport solar); develop a transition plan to an all-electric operation.

#### 5.1.3 Water & Energy Sub-Metering (`EWM01`, `EWM02`)

**Objective:** Isolate stage-level water and energy demand from whole-site consumption.

**Procedure:**
1. Confirm sub-meters exist on stage water supply, separate from other site water usage (`EWM01`).
2. Confirm sub-meters exist on stage energy supply, separate from other site energy usage (`EWM02`).
3. Where sub-metering is absent, raise a capital-plan item and log the gap explicitly rather than estimating stage-level figures.

**Frequency:** Meter inventory reviewed annually; readings collected on the cadence set in Section 6 (Data & Reporting).

**Primary Owner:** Facilities / Engineering Manager.

**Evidence to retain:** Meter schedule/asset register showing meter location and what it isolates; sample meter-read photographs or utility portal exports.

#### 5.1.4 Water Efficiency (`WatM01`–`WatM03`)

**Objective:** Reduce potable water demand and detect loss early.

**Procedure:**
1. Audit taps, toilets and showers for low-flow fittings; target 100% coverage (`WatM01`). Log any exceptions and a remediation date.
2. Confirm leak-detection coverage across all locations with concealed pipework, and that it is capable of detecting and reporting leaks, not just visual inspection (`WatM02`).
3. Confirm whether potable water use is reduced via on-site rainwater collection or connection to a municipal recycled water system (`WatM03`); if neither exists, log as a long-term investment.

**Frequency:** Fittings audit — annually or on refurbishment. Leak-detection system check — per manufacturer schedule, minimum annually.

**Primary Owner:** Facilities / Engineering Manager.

**Evidence to retain:** Fittings audit checklist; leak-detection system specification and alert logs; rainwater/recycled-water system schematics.

**Quick wins:** Install a water leak detection system and low-flow fittings.
**Long-term:** Maximise on-site water recycling (rainwater collection or municipal recycled water connection).

#### 5.1.5 Transport Emissions (`TE01`–`TE03`)

**Objective:** Provide low/zero-emission transport infrastructure and services on-site.

**Procedure:**
1. Calculate the percentage of car parking spaces with EV charging provision (striping/signage, conduit, wiring, charging stations) against total spaces (`TE01`).
2. Maintain an Approved Suppliers List of trailer providers, including solar-powered trailer companies, and review it annually (`TE02`).
3. Confirm access to zero/low-emission vehicles for employee use via third-party providers — EVs, hybrids, car-share, taxis, couriers, golf carts (`TE03`).

**Frequency:** Parking/EV ratio recalculated whenever spaces or chargers change, minimum annually. Supplier lists reviewed annually.

**Primary Owner:** Facilities / Engineering Manager.

**Evidence to retain:** Parking layout plan with charger locations; Approved Suppliers List; third-party vehicle-access agreements.

**Quick wins:** Install on-site Electric Vehicle charging.
**Long-term:** Encourage zero/low-emission vehicle use and solar-powered trailers via incentive schemes for productions.

#### 5.1.6 Climate Resilience (`CR01`, `CR02`)

**Objective:** Understand and plan for physical climate risk to site assets.

**Procedure:**
1. Commission or update a Climate Change Risk Assessment (CCRA) covering physical assets across the site (`CR01`). Re-run on a fixed cycle (Climactix recommends every 3 years, or sooner following a material site change or extreme-weather event).
2. Develop a mitigation plan directly from the CCRA's findings, with owners and target dates per identified risk (`CR02`).

**Frequency:** CCRA — every 3 years (Climactix recommendation) or per site policy. Mitigation plan — reviewed annually against progress.

**Primary Owner:** Facilities / Engineering Manager, with Executive Sponsor sign-off.

**Evidence to retain:** CCRA report; mitigation plan with action owners and dates; evidence of implemented mitigation actions.

### 5.2 Circularity

#### 5.2.1 Waste Management (`WastM01`–`WastM06`)

**Objective:** Maximise diversion from landfill through data, segregation and contractual accountability.

**Procedure:**
1. Confirm the waste contractor provides regular (monthly or quarterly) data on total waste volumes and recycling rates for both general and construction waste (`WastM01`); file each report on receipt.
2. Confirm at least three segregated waste streams are available site-wide, including recycling and composting in office areas at minimum (`WastM02`).
3. Confirm production waste is handled either by the studio's contractor, or — where productions use their own contractor — that the alternative contractor provides an equivalent standard of service and reporting (`WastM03`). Require equivalent reporting in the production's site agreement.
4. Calculate the sitewide recycling rate (compostable waste may be included) each reporting period and confirm it exceeds 60% (`WastM04`).
5. Confirm food waste is collected separately from all commercial cooking areas and provided for composting (`WastM05`).
6. Confirm whether a site-wide Zero Waste to Landfill policy exists, or whether the waste strategy goes further to include reuse, recovery and circular resource management (`WastM06`); document current state and target state.

**Frequency:** Contractor data — monthly or quarterly per contract terms. Recycling-rate calculation — each reporting period, minimum quarterly.

**Primary Owner:** Waste & Circularity Coordinator.

**Evidence to retain:** Waste contractor reports; segregated-stream site plan/photographs; production waste-contractor equivalence letters; Zero Waste to Landfill policy document.

**Quick wins:** Request monthly waste data from contractors; develop a site-wide Zero Waste to Landfill policy; segregate recyclable waste streams.
**Long-term:** Put measures in place to incentivise the studio contractor to handle production waste; contract a production waste supplier offering ≥3 segregated streams.

#### 5.2.2 Construction Materials, including Set Building (`CM01`–`CM05`)

**Objective:** Control the environmental impact of materials procured for construction and set building.

**Procedure:**
1. Maintain a Sustainable Procurement Policy covering all construction materials, with defined procedures (`CM01`).
2. Confirm 100% of on-site timber is certified to FSC, PEFC, or SFI, and retain chain-of-custody documentation (`CM02`).
3. Maintain and share an approved list of sustainable suppliers/procurement routes for construction materials for productions to use for set building (`CM03`).
4. Maintain and share an approved list encouraging productions to use 100% certified timber on site (`CM04`).
5. Confirm paints and solvents used in operator-controlled spaces are limited to a maximum VOC content of 50 g/litre (`CM05`); check product data sheets against this threshold before procurement.

**Frequency:** Policy review — annually. Timber certification checks — at point of purchase, reconciled annually. Supplier list — reviewed annually.

**Primary Owner:** Procurement Lead, with Waste & Circularity Coordinator for production-facing lists.

**Evidence to retain:** Sustainable Procurement Policy; timber chain-of-custody certificates; approved supplier lists; paint/solvent product data sheets showing VOC content.

**Quick wins:** Limit all paints and solvents to low-VOC content; require 100% sustainably sourced timber in the procurement policy.
**Long-term:** Create and share an approved list of sustainable suppliers for construction materials.

#### 5.2.3 Responsible Production and Consumption Services (`RPC01`–`RPC05`)

**Objective:** Provide reuse and rental infrastructure that reduces production-driven material consumption.

**Procedure:**
1. Maintain a scheme or Approved Third-Party Suppliers List facilitating set reuse and renting (`RPC01`).
2. Maintain a scheme or Approved Third-Party Suppliers List facilitating prop reuse and renting (`RPC02`).
3. Maintain a list of local charities available for productions to donate props and materials at wrap (`RPC03`).
4. Offer or list rental services for office/kitchen equipment (kettles, hot drinks facilities, snacks) (`RPC04`).
5. Offer or list rental services for appliances, reusable garment covers, environmentally friendly dry cleaners, second-hand/reused clothing, hangers, furniture and other electrical appliances (`RPC05`).

**Frequency:** All lists reviewed annually and shared with incoming productions at contract/onboarding stage.

**Primary Owner:** Waste & Circularity Coordinator.

**Evidence to retain:** Supplier/charity lists; production onboarding packs showing these lists are distributed; sample usage records.

**Quick wins:** Promote and incentivise on-site sharing services between studios and productions.
**Long-term:** Create rental and reuse services for sets, props, office and kitchen equipment; share a list of local charities.

#### 5.2.4 Single-Use Plastics (`SUP01`–`SUP03`)

**Objective:** Eliminate single-use plastics from studio-controlled catering and encourage reusable alternatives.

**Procedure:**
1. Confirm studio-provided catering has eliminated single-use plastics (including No. 6 polystyrene/Styrofoam) and uses reusable dishes and cutlery for both personal and private catering (`SUP01`).
2. Where an Approved Third-Party Suppliers List exists, confirm it requires listed suppliers to adhere to a Zero Single-Use Plastics policy where relevant (`SUP02`).
3. Confirm water fountains or filtered water dispensers are available on-site to encourage reusable bottle use (`SUP03`).

**Frequency:** Catering contract review — annually or on renewal. Supplier-list policy check — annually.

**Primary Owner:** Waste & Circularity Coordinator, with Facilities for dispenser installation/maintenance.

**Evidence to retain:** Catering contract terms; supplier list with Zero Single-Use Plastics clause; dispenser installation records.

**Quick wins:** Ban single-use plastics in studio-provided catering; use reusable dishes and cutlery; install water fountains/filtered dispensers.

### 5.3 Nature

#### 5.3.1 Responsible Food Sourcing (`RFS01`–`RFS03`)

**Objective:** Reduce the environmental impact of site catering and surplus food.

**Procedure:**
1. Maintain schemes/initiatives promoting healthy, ethical, seasonal and plant-based catering options, including vegetarian/vegan options and certified produce (`RFS01`).
2. Provide sustainable site catering services or an approved list of sustainable suppliers for plant-based and sustainably sourced food (`RFS02`).
3. Establish food donation services for all catering-provided surplus food on-site, within studio operator-controlled spaces (`RFS03`).

**Frequency:** Catering menu/policy review — at least annually. Food donation partnership — reviewed annually.

**Primary Owner:** Grounds / Estates Manager, with catering contractor.

**Evidence to retain:** Catering menus/policy documents; sustainable supplier list; food donation partnership agreement and donation logs.

**Quick wins:** Partner with a food donation service for all on-site surplus food; promote local, organic, plant-based catering options.
**Long-term:** Include a requirement for zero air miles in on-site catering provision.

#### 5.3.2 Green Space (`GS01`, `GS02`)

**Objective:** Maintain and grow the quantity and biodiversity value of on-site green space.

**Procedure:**
1. Measure total site area and green space/soft landscaping area to calculate the accessible green space percentage (`GS01`).
2. Within that green space, identify the area meeting the biodiverse-green-space definition (mixed planting, freshwater, trees — not clear grass) to calculate the biodiverse percentage (`GS02`).
3. Maintain a planting and maintenance regime that protects and grows both figures over time.

**Frequency:** Site area survey — on major site change, minimum every 3 years. Green space classification — annually.

**Primary Owner:** Grounds / Estates Manager.

**Evidence to retain:** Site plan with green space and biodiverse-space boundaries marked; landscaping maintenance schedule; any ecological survey.

**Quick wins:** Monitor and maintain site planting to retain biodiversity, microclimate and wellbeing benefits.
**Long-term:** Increase the proportion of site area attributed to green space; incorporate more biodiversity within existing green spaces.

### 5.4 People

#### 5.4.1 Wellbeing of Workers (`WW01`–`WW04`)

**Objective:** Support the mental health, family, and physical wellbeing needs of studio and production staff.

**Procedure:**
1. Maintain mental health and wellbeing programmes, policies and resources available to staff (`WW01`).
2. Maintain a register of on-site Mental Health First Aiders and ensure coverage across shifts (`WW02`).
3. Provide on-site childcare or targeted support to help staff obtain childcare (e.g. vouchers) (`WW03`).
4. Provide wellbeing amenities — showers, lockers, support for online shopping deliveries — for studio and production staff (`WW04`).

**Frequency:** Programme/policy review — annually. First Aider register — updated on training completion/turnover.

**Primary Owner:** HR / People & Culture Lead.

**Evidence to retain:** Wellbeing policy documents; Mental Health First Aider training certificates and register; childcare support scheme documentation; amenities inventory.

**Quick wins:** Provide mental health assistance programmes, policies and resources to staff.
**Long-term:** Employ on-site Mental Health First Aiders; offer wellbeing amenities including on-site childcare.

#### 5.4.2 Active Travel (`AT01`, `AT02`)

**Objective:** Enable safe, active commuting and on-site movement.

**Procedure:**
1. Maintain segregated, accessible and inclusive walking routes across the site (`AT01`).
2. Maintain secure cycle parking with proportionate showers and changing facilities, including provision for non-standard cycles (adapted cycles, cargo bikes) (`AT02`).

**Frequency:** Route/parking audit — annually or on site works.

**Primary Owner:** Facilities / Engineering Manager, with HR for changing-facility standards.

**Evidence to retain:** Site walking-route map; cycle parking capacity and specification records; changing facility inventory.

**Quick wins:** Create segregated walking routes around the studio site and to amenities.
**Long-term:** Offer secure cycle parking, showers and changing facilities proportionate to demand.

#### 5.4.3 Community Outreach (`COM01`–`COM03`)

**Objective:** Deliver measurable local community and employment benefit.

**Procedure:**
1. Maintain educational outreach and school placement programmes (`COM01`).
2. Put measures in place so productions can provide or engage with local outreach/employment opportunities, particularly for hard-to-reach, vulnerable or marginalised groups (`COM02`).
3. Maintain investment in community schemes and programmes supporting local development (`COM03`).

**Frequency:** Programme review — annually, aligned to academic/community calendar where relevant.

**Primary Owner:** HR / People & Culture Lead, with Executive Sponsor for investment decisions.

**Evidence to retain:** Outreach programme records and school partnership agreements; production onboarding materials referencing local employment measures; community investment records (grants, sponsorships, volunteering logs).

**Quick wins:** Invest in community schemes (volunteering, tree planting, food bank donations).
**Long-term:** Work with schools to provide placement opportunities and further educational outreach.

#### 5.4.4 Inclusive Design (`ID01`–`ID03`)

**Objective:** Ensure the facility is accessible, adaptable, and responsive to its users.

**Procedure:**
1. Maintain documentation of the site's inclusive design strategy: step-free access/egress, gendered and non-gendered toilet provision, faith/quiet rooms, and future-adaptation planning (ageing populations, migration patterns) (`ID01`).
2. Maintain an EDI policy that includes training for all studio employees (`ID02`).
3. Run ongoing feedback loops with building users (staff, visitors, studio users) feeding into remedial works, management strategy and new initiatives (`ID03`).

**Frequency:** Access audit — every 3 years or on major refurbishment (Climactix recommendation). EDI training — on induction and annually thereafter. Feedback loop — continuous, reviewed quarterly.

**Primary Owner:** HR / People & Culture Lead, with Facilities for physical access works.

**Evidence to retain:** Inclusive design strategy document; access audit report; EDI policy and training completion records; feedback log and resulting action items.

**Quick wins:** Conduct an access audit to identify inclusive design quick wins.
**Long-term:** Implement medium/long-term remedial actions identified by the access audit.

### 5.5 Management

#### 5.5.1 Management & Governance (`M01`–`M07`)

**Objective:** Embed sustainability governance, training and verification across the organisation.

**Procedure:**
1. Maintain a sustainability/environmental target-setting system with regular monitoring and review (`M01`).
2. Embed sustainability criteria — environmental certifications, human rights and labour standards including Modern Slavery/Human Trafficking requirements — into supply chain selection (`M02`).
3. Run a sustainability induction for all studio employees (`M03`) and a separate induction for incoming productions (`M04`).
4. Maintain initiatives promoting sustainable behaviours among employees, staff and the wider community (`M05`).
5. Maintain partnerships with local, regional or global bodies supporting sustainability outcomes (`M06`).
6. Arrange internal or third-party verification of the data provided in the scorecard before submission (`M07`) — this is the trigger for Section 8 below.

**Frequency:** Target review — quarterly. Supply chain criteria — reviewed on each new supplier onboarding, policy reviewed annually. Inductions — on employee/production onboarding. Verification — once per submission cycle, minimum.

**Primary Owner:** Sustainability Lead, with Procurement Lead for supply chain criteria and Executive Sponsor for target approval.

**Evidence to retain:** Sustainability policy and target-tracking log; supply chain screening criteria and records; induction completion logs (employee and production); partnership agreements; verification sign-off (see Section 8).

**Quick wins:** Establish an environmental/sustainability management policy and strategy with clear roles; run a sustainability induction for all studio employees.
**Long-term:** Create a management strategy with clear targets; develop a Carbon Management Plan and pursue third-party auditing; implement supply chain sustainability criteria; partner with local/regional/global bodies.

## 6. Data & Reporting Procedure

The Round 4 standard requires a mandatory Data section alongside the scored KPIs above. This data must be collected continuously, not reconstructed at submission time.

| Data group | Fields | Source | Collection cadence |
|---|---|---|---|
| Climate — Energy Demand | `CDR01`–`CDR09` | Utility billing / sub-metering / BMS export | Monthly, reconciled annually |
| Climate — Energy Demand (calculated) | `CDR10`–`CDR12` | Derived from `CDR01`–`CDR09` using emission factors | Calculated at submission time |
| Climate — Water Consumption | `WCDR01`, `WCDR02` | Utility billing / sub-metering | Monthly, reconciled annually |
| Climate — Transport Emissions | `TEDR01`–`TEDR03` | Facilities asset register | Annually, or on change |
| Climate — Climate Resilience | `CRDR01` | Facilities / CCRA output | Annually |
| Circularity — Waste Generation | `WGDR01`–`WGDR08` | Waste contractor reports | Monthly or quarterly per contract, reconciled annually |
| Circularity — Waste & Resources | `WRDR01` | Waste & Circularity Coordinator narrative | Annually |
| Nature — Responsible Food Sourcing | `RFSDR01`, `RFSDR02` | Catering contractor / food donation partner | Quarterly |
| Nature — Green Space | `GSDR01`–`GSDR03` | Site survey / Grounds Manager | Every 3 years, or on change |
| People — Mental Health & Wellbeing | `MHWDR01`–`MHWDR03` | HR records | Annually |
| People — Community Outreach | `CODR01` | HR / community programme narrative | Annually |
| People — Active Travel | `ATDR01` | Facilities asset register | Annually, or on change |
| Management | `MRDR01` | Sustainability Lead | Annually |

**Procedure:**
1. Assign the "Source" owner above as the data steward for that group.
2. Each steward logs their group's figures into the studio's data register (spreadsheet, BMS export, or the existing Climactix data-collation platform where applicable) on the stated cadence — do not wait for the submission window.
3. The Sustainability Lead reconciles all groups quarterly and flags any field with no updates in the prior two cycles.
4. Location-based, market-based and net carbon emissions (`CDR10`–`CDR12`) are calculated once the underlying activity data (`CDR01`–`CDR09`) is finalised for the reporting year, using the applicable emission-factor methodology.

## 7. Evidence Management

1. Every KPI answer in Section 5 must be filed with its evidence in a single evidence register, indexed by KPI code.
2. Acceptable evidence types, in descending order of strength: primary verified records (utility bills, meter data, contracts) → contractor/supplier documentation → internal operational records → photographic/observational evidence → narrative declaration. Prefer the strongest evidence type available for each KPI.
3. Retain evidence for a minimum of 3 full submission cycles (approx. 6 years) to support trend review and any audit query.
4. Redact commercially sensitive figures before evidence is shared outside the organisation, but retain unredacted originals internally.

## 8. Internal Review & Self-Assessment Cycle

1. **Self-assessment (continuous):** As each KPI's underlying activity changes (new equipment, new policy, new contract), update the answer and evidence register immediately rather than waiting for the submission window.
2. **Pre-submission review (annually, ahead of the September–December window):** The Sustainability Lead convenes each Primary Owner to walk through their section, confirm every KPI has a current answer and current evidence, and identify gaps.
3. **Independent verification (`M07`):** Before submission, an internal reviewer independent of the KPI owner — or a third-party assurance provider — checks a sample of answers against their filed evidence. Record findings and any corrections made.
4. **Submission:** Submit the completed, evidenced scorecard through BAFTA albert's official process for the relevant Round.
5. **Post-submission:** On receipt of the independent assessment grade and report, log every recommended improvement area as an action item under the relevant pillar owner, with a target date.

## 9. Non-Conformance & Continuous Improvement

1. Any KPI answered "No," or any data field left blank at the pre-submission review, is logged as a non-conformance with an assigned owner and target resolution date.
2. Non-conformances are reviewed at the quarterly reconciliation meeting (Section 6) until closed.
3. Quick-win items (see each pillar's guidance above) are prioritised for closure within the current cycle; long-term investment items are logged against the facility's capital plan with a multi-year target.

## 10. Records Retention

Retain the following for a minimum of 6 years: self-assessment answers and narratives, evidence register, independent assessment reports, non-conformance log, and this SOP's version history.

## 11. Related Documents

- BAFTA albert *Studio Sustainability Standard 2027/2028 (Round 4) Questions*, v1.1 — source KPI list for Section 5.
- BAFTA albert *Guide to a Sustainable Studio 2026*, v1.1 — source of quick-win and long-term guidance cited throughout Section 5.
- Climactix Sustainable Movie Certification SOP — the equivalent procedure for production-level (rather than facility-level) environmental performance. See `sustainable-movie-certification.html` and the Climactix Green Production engine.
- Climactix `studio-sustainability-certification.html` — the public-facing reference page summarising this framework; the live data-collation platform for day-to-day tracking is the existing Climactix Green Production engine, not this SOP.

## Appendix A — Full KPI Register

| Code | Title | Type |
|---|---|---|
| ED01 | Studio Efficient House Lighting | % |
| ED02 | Studio Efficient Stage Lighting | % |
| ED03 | Service to Productions (rented LED lighting) | % |
| ED04 | House System Controllability | Yes/No |
| ED05 | Heat Recovery | Yes/No |
| EG01 | Production On-Site Generation | Yes/No |
| EG02 | Studio On-Site Generation | Yes/No |
| EG03 | Services to Productions (renewable generator supplier list) | Yes/No |
| EG04 | Zero Emission Ready (Studio Landlord) | Yes/No |
| EG05 | On-Site Renewable Electricity Generation | % |
| EG06 | Mixed Fuel Renewable Electricity Tariff | Yes/No |
| EG07 | 100% High-Quality Renewable Electricity Tariff | Yes/No |
| EG08 | Contribution to a Sustainable Future | Yes/No |
| EWM01 | Water Sub-Metering | Yes/No |
| EWM02 | Energy Sub-Metering | Yes/No |
| WatM01 | Water Fittings | Yes/No |
| WatM02 | Leak Detection | Yes/No |
| WatM03 | Water Recycling | Yes/No |
| TE01 | EV Charging | Yes/No |
| TE02 | Service to Productions (trailer suppliers) | Yes/No |
| TE03 | Vehicle Service to Productions | Yes/No |
| CR01 | Climate Resilience (CCRA) | Yes/No |
| CR02 | Climate Risk Impact Plan | Yes/No |
| WastM01 | Studio Waste Data | Yes/No |
| WastM02 | Studio Recyclable Waste Segregation | Yes/No |
| WastM03 | Studio Management of Production Waste | Yes/No |
| WastM04 | Studio Recycling Rate | Yes/No |
| WastM05 | Studio Food Waste Collection | Yes/No |
| WastM06 | Studio Zero Waste to Landfill | Yes/No |
| CM01 | Studio Materials Sustainable Procurement | Yes/No |
| CM02 | Studio Sustainably Sourced Timber | Yes/No |
| CM03 | Service to Productions (materials supplier list) | Yes/No |
| CM04 | Service to Productions (certified timber list) | Yes/No |
| CM05 | VOC Content | Yes/No |
| RPC01 | Service to Productions (set reuse/rental) | Yes/No |
| RPC02 | Service to Productions (prop reuse/rental) | Yes/No |
| RPC03 | Service to Productions (charity donation list) | Yes/No |
| RPC04 | Service to Productions (office/kitchen equipment rental) | Yes/No |
| RPC05 | Service to Productions (appliance/clothing rental) | Yes/No |
| SUP01 | Zero Single-Use Plastic | Yes/No |
| SUP02 | Service to Productions (Zero SUP policy) | Yes/No |
| SUP03 | Drinking Water | Yes/No |
| RFS01 | Studio Sustainable Food | Yes/No |
| RFS02 | Service to Productions (sustainable catering) | Yes/No |
| RFS03 | Food Donations | Yes/No |
| GS01 | Provision of Accessible Green Space | % |
| GS02 | Provision of Biodiverse Green Space | % |
| WW01 | Mental Health Programmes and Policies | Yes/No |
| WW02 | Mental Health First Aid Provision | Yes/No |
| WW03 | Child Care Provision | Yes/No |
| WW04 | Amenities Provision | Yes/No |
| AT01 | Facilitation of Movement | Yes/No |
| AT02 | Cycle Parking | Yes/No |
| COM01 | Educational Outreach and Placements | Yes/No |
| COM02 | Skills and Employment | Yes/No |
| COM03 | Community Investments | Yes/No |
| ID01 | Access and Inclusive Design Strategy | Yes/No |
| ID02 | EDI Training | Yes/No |
| ID03 | Representative Consultation | Yes/No |
| M01 | Studio Sustainability / Environmental Targets | Yes/No |
| M02 | Studio Supply Chain Management | Yes/No |
| M03 | Studio Sustainability Training | Yes/No |
| M04 | Production Sustainability Training | Yes/No |
| M05 | Sustainable Behaviors | Yes/No |
| M06 | Partnerships | Yes/No |
| M07 | Independent Assurance and Verification | Yes/No |

**Total scored KPIs: 66**

## Appendix B — Mandatory Data Register

See Section 6 for the full data-field table (38 fields across Climate, Circularity, Nature, People and Management; `CDR10`–`CDR12` are calculated, not directly logged).

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## Document Control / Change Log

| Version | Changes | Date |
|---|---|---|
| 1.0 | Initial SOP issued, aligned to BAFTA albert Studio Sustainability Standard Round 4 (v1.1, 14 July 2026) | [Insert issue date] |